A Complete Guide on Certificate of Insurance

A Complete Guide on Certificate of Insurance

Certificates of insurance are simple to understand, standardized documents that provide all the crucial information of an insurance policy. With its help, you may quickly acquire information about a policy’s coverage, lower your risk exposure, and shield yourself from third-party liability. Informing concerned parties that you are insured and presenting your certificates of insurance (COI) increases your confidence in the company. 

This post will explain an insurance certificate and how to get one.

What Is An Insurance Certificate?

A certificate of insurance is a record that provides easy accessibility to details by summarizing the terms of your company’s insurance policy. Your certificate gives you a one-page summary of the critical information, saving you from exploring a lengthy, multi-page policy document to uncover different pieces of information. 

Your certificate should always include the following fundamental details.

  • Company name
  • Name of insurer
  • Types of insurance coverage
  • Limits of insurance coverage
  • Effective dates
  • Expiration dates
  • Policy numbers

Presenting an insurance certificate might be quite advantageous for your company. When you need it, you may quickly retrieve your information with the help of an insurance certificate. Additionally, your company’s liability is reduced by meticulously documenting the sequence of insurance for any project.

Types Of Insurance Certificates

The ACORD 25 contains the most typical sort of insurance certification templates. This document has a format to reflect each type of insurance policy. Here are the two basic categories.

  1. Worker’s Compensation Insurance Certificate: Workers’ compensation insurance covers a company’s staff if they are hurt while on the job. The documentation should be created to adhere to the rules of the state where the project is finalized because workers’ compensation regulations differ from state to state.
  2. Certificate of Liability Insurance: This should safeguard the project manager, the project owner, and potential lenders. A description of a waiver of subrogation, the kind of service you undertake, and the names of all insured parties should all be listed on your certificate of liability insurance.

How Can You Obtain an Insurance Certificate for Your Company?

The precise procedures for obtaining an insurance certificate for your company will vary depending on your insurer. Nevertheless, the method is the same.

Find out the minimum constraints of coverage from the party requesting the COI. When you contact your insurance provider if you need to adjust your premium, be prepared with all requisite details.

Contact your insurance provider and let them know you require evidence of coverage. If your policy satisfies the minimal standards, you will only need to wait for the certificate. 

After the certificate has been issued, you will receive a hardcopy certificate via post, which you may scan or copy for the party asking.


Obtaining a certificate of insurance is an easy process. An ideal company would dispatch a certificate immediately upon request once you get a quote and finalize your policy. However, the time it takes to receive the document can vary depending on your insurer. It is crucial to obtain your certificate of insurance before you begin dealing with the contractor, vendor, or client.